Request for Proposals
In this section, you will find a list of current and past RFPs that were released by the Discovery Center Authority
Financial Statement Audit Services
The San Gabriel River Discovery Center Authority (SGRDCA) is requesting proposals from qualified certified public accounting firms to perform the audit of the San Gabriel River Discovery Center Authority’s financial statements for the fiscal year ending June 30, 2014 and June 30, 2015.
The SGRDCA invites submission of proposals that are responsive to the requirements of the request for proposal (RFP), which is available below . To be considered for award of contract, proposal submittals must be received by 3:00pm, September 2, 2014. Further instructions and requirements are outlined in the RFP.
Questions are welcome and shall be addressed to Jennifer Thompson and forwarded to firstname.lastname@example.org. Responses to any and all questions received shall be shared with all other potential proposers through posting on this webpage.
Responses to questions (updated on August 19, 2014):
1. What accounting system is the Authority utilizing?
The Authority’s Joint Powers Authority (JPA) partner Upper San Gabriel Valley Municipal Water District serves as the Authority’s fiscal agent including providing the accounting services. The Upper San Gabriel Valley Municipal Water District utilizes MAS 90 as its accounting system.
2. What and where are the revenue from for the Authority?
The majority of the revenue in prior years has come from contributions received from its JPA partners in addition to grants received from its JPA Partner the the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy. In the last year, the Authority has also received revenue, not related to its capital campaign, from Los Angeles County 1st Supervisorial District Proposition A funds and the Watershed Conservation Authority.
3. How many employees does the Authority have?
The Authority does not currently retain any employees. The Authority contracts out services for project management and fiscal management. The Authority’s JPA partner, the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy provides in-kind services from its executive officer role. As a result, the interim executive officer position within the Authority is unpaid.
4. Is there any compliance testing (Single Audit, etc. )?
The Authority does not have any required compliance testing.
5. Does the Authority intend to change auditors, if so why?
The Authority’s prior auditors are not excluded from submitting a proposal. The practice of the Authority has been to issue an RFP and award a two (2) year contract for these services.
6. When was the Construction in Progress costs in the amount of $2,560,661 spent?
CIP costs were primarily incurred from 2006-mid 2011.
7. Is the completion based on the Capital Campaign?
The CIP costs incurred above were primarily related to the capital campaign to build the discovery center building and included activities such as architecture, environmental planning, and design. The completion of the project is contigent on funding received from the capital campaign.
8. How come the June 30, 2013 audit was not issued until May 2014?
The primary reason is due to Upper District staff completing their own audit prior to the start of the Authority’s audit and the availability of Upper District staff to assist in its completion.
9. Is the prior auditors allowed to bid?
The prior auditors are not excluded from providing a proposal. The practice of the Authority has been to issue an RFP and award a two (2) year contract for these services.
10. What was the fee for the fiscal year 2012/13 audit?
The fee charged for the fiscal year 2012/13 audit was $3,000. Prior audit fees were $5,000, $4,177, $4,354, and $4,354.
11. How long has Vasquez been performing the audit and are they invited to bid again?
Vasquez and Company LLP has been performing the Authority’s audit since fiscal year 2005-2006. Vasquez and Company LLP is not excluded from submitting a proposal.
12. Did they propose any journal entries for 6/30/13?
The prior auditors did not propose any journal entries for the audit ending 6/30/13.
13. Did they have any findings/observations for 6/30/13?
The prior auditors did not have any findings or observations communicated to management for the audit ending 6/30/13.
14. What are the methods of contributions? In the mail, over the counter, credit card, fundraisers?
All contributions from inception to 6/30/13 have been from the Authority’s JPA partners. These contributions were composed of a check and most often delivered by mail to the Authority’s fiscal agent, the Upper San Gabriel Valley Municipal Water District (Upper District). In fiscal year ending 6/30/14, we’ve had a few additional check contributions for the environmental programming project that were received by mail from the Los Angeles County 1st Supervisorial District Proposition A funds. The Authority has no current means to accept credit card contributions nor has it had previous fundraisers. Both Upper District and the Authority receive mail related to the Authority. Any checks and invoices are forwarded to Upper District for depositing and processing.
15. Any off-site cash collection locations?
16. How many auditors did Vasquez have on-site and for how many days/weeks for fieldwork?
They had one auditor for onsite testing for 5 days.
|RFP||Date Released||Date Due|
|Financial Statement Audit Services|